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Digital offer letter with e-signature: from decision to signature in 10 minutes — no loose PDFs
Generate the offer letter automatically, send it to the candidate and receive the digital signature from any device.
María García
Supervisora de operaciones
Análisis IA
Perfil altamente compatible. Experiencia comprobada en operaciones y liderazgo de equipo.
TeamUp’s digital offer letter with e-signature takes the candidate from decision to signature in minutes. You pick the template, fill in the compensation and benefits package, and TeamUp generates the document and sends it so the candidate can sign from their phone or computer, with no loose PDFs or email back-and-forth.
In Mexico, the time between offer and signature is where good candidates drop off, since they often have other proposals. Once approved via hiring manager notifications and validated with background verification, the offer closes fast and is recorded in the Kanban recruiting pipeline, projecting a professional experience from the first formal document.
Retos que resolvemos
Offer letters written by hand in Word for each candidate
Compensation errors and time lost on formatting
PDFs emailed that the candidate must print and sign
Days of delay that cool off the candidate
The best candidate accepts another offer while waiting for yours
Complete processes lost in the final stage
Offer documents scattered with no central record
No traceability of what was offered and who signed
How it works
- 1
Select the candidate and pick the offer template
Start from an approved template so you don’t write from scratch each time.
- 2
Fill in the compensation and benefits data
Salary, benefits and conditions are clear with no formatting errors.
- 3
TeamUp generates the document and sends it to the candidate
The offer letter arrives ready to sign, with no loose PDFs by email.
- 4
The candidate signs digitally from their phone or computer
Built-in e-signature, with nothing to print or scan.
- 5
The signed offer is recorded in the profile
Full traceability of what was offered, when and who signed.
What you get with TeamUp
Automatic generation
Pick a template, fill in the data and TeamUp builds the offer letter ready to send.
Built-in e-signature
The candidate signs from their phone or computer, with nothing to print.
Close in minutes
From decision to signature the same day, not days later.
Everything recorded
The offer and signature are logged in the candidate’s profile.
Professional experience
Project seriousness from the first formal document of the process.
Use cases
Candidates with several offers
For sought-after profiles, closing the same day with a digital signature avoids losing them to the competition.
Volume hiring
Companies hiring at scale generate and send dozens of offer letters without writing each one.
100% remote processes
The candidate signs from anywhere and any device, with no need to show up in person.
Manual process vs. with TeamUp
“We used to go from decision to signature in days and lost candidates. With TeamUp’s digital offer letter we close the same day and the experience feels much more professional.”
Alejandro Peña · Human Resources Manager · Services company, Mexico City
Frequently asked questions
Ready to transform your recruiting?
Join the HR teams already hiring faster with TeamUp.
Request a free demoLet's talk
Tell us about your operation and a specialist will get back to you within 24 business hours.
Or email us directly at hola@teamup.mx